Records & Information Manager
Location: Boston Massachusetts
Description: Williams Lea is looking of Records & Information Manager right now, this vacancy will be placed in Massachusetts. For complete informations about this vacancy opportunity please read the description below. An experienced Records Manager is required to take on full management responsibility for the records operations at our client site. Responsible for formulating site-specific policies! and procedures, directing the activities of supervisors and team members, client relationship management and reporting, project management and technological innovation.
Job Responsibilities :
Manage the day-to-day operations of a client site location providing Legal Records and Office Document Services by establishing and implementing standard procedures for team operations, with responsibility for the full spectrum of employee management, development and training.
Act as a subject matter expert to both the client and the Office Document Services team.
Act as the Primary Legal Records contact which includes providing supervision and direction to Records team.
Maintenance of the Firm's records database.
Maintenance of the inventory stored within the records department, including routine file purges and transfers of files to an offsite storage facility.
Management of the Firm's inventory of boxes in an offsite storage facility, includi! ng the offsite filing system, box retrieval and box additions.!
Management of the annual file destruction and box audit process.
Create a work environment where the Office Document Services team understands both Williams Lea and client expectations, and work together to support each other and the organization.
Responsible for staffing decisions, including interviewing, hiring, mentoring, and disciplining team members.
Manage team compensation, promotional increases and merit increases.
Understand team financial targets, analyzing financial trends, identifying shortfalls, and create action plans to recover revenue or cut expenses.
Maximize profitability through the effective utilization of assets and site resources, and identifying additional revenue opportunities.
Ensure timely completion of necessary administrative duties such as payroll procedures, invoicing and accounting procedures and all client and Williams Lea required monthly management reports.
Requirements
Job Requirements :
2-5 years of legal records experience required
Bachelor’s degree or equivalent experience required.
A minimum of two years experience in financial analysis, managing financial reporting, and cost controls required.
Extensive managerial experience, preferably in the Office Document Services or similar field.
Proven track of successfully supervising, developing and training staff.
Ability to articulate your ideas and motivate the Office Document Services team to execute them to your satisfaction.
Solid understanding of procedures, software and equipment utilized in reprographic, mail, records, and/or hospitality services.
Demonstrated ability to manage projects and workflow to ensure accuracy and quality.
Demonstrated ability to execute process improvements.
Comfort working in a fast-paced, deadline-driven environment where priorities change frequently.
Excellent independent, decision-making capabilities and a solution-orientate! d attitude.
Excellent verbal and written communication abilities; e! xceptional customer service and interpersonal skills.
Intermediate MS Word, Excel and PowerPoint skills required.
Williams Lea offers an exciting and supportive business environment. We develop our people and reward their contribution. We work with openness and integrity. We are an equal opportunity employer. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
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If you were eligible to this vacancy, please email us your resume, with salary requirements and a resume to Williams Lea.
If you interested on this vacancy just click on the Apply button, you will be redirected to the official website
This vacancy starts available on: Mon, 10 Jun 2013 08:03:50 GMT
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