Office Manager
Location: Boston Massachusetts
Description: American Jewish Committee is looking of Office Manager right now, this job will be placed in Massachusetts. Further informations about this job opportunity kindly see the descriptions. Founded
in 1906, AJC seeks to enhance the well-being of the Jewish people and Israel
and to advance human rights and democratic values in the United States and
around the world. In addition to its New York ! headquarters and Office of
Government and International Affairs in Washington, D.C., AJC has regional
offices and affiliates across the U.S. and overseas in addition to a multitude
of global partnerships.
Among
Jewish organizations, AJC is the preeminent leader in the global arena. With a
presence in Belgium, France, Germany, India, Israel, Italy, Switzerland and
Brazil, AJC’s network of relationships with, and access to, the key decision
makers and thought leaders on every continent is unmatched. AJC is recognized
by foreign leaders, the Israeli and U.S. governments as an effective and
trusted interlocutor for Jewish issues, human rights and advocacy for
democratic values. Today, AJC proactively tackles the greatest concerns of
Jewish communities around the globe.
The Office Manager for AJC Boston will oversee and
coordinate all functions related to the operations of the office and provide
administrati! ve support for the director.The successful candidate must be h! ighly organized, energetic and
sufficiently flexible to handle multiple assignments in a fast-moving dynamic
environment.Responsibilities include
the following:
Primary Responsibilities
General office duties include answering the phone and
taking messages, event support, backing up the computer network, monitoring and
maintaining the office and community calendars, keeping inventory of
supplies.
Provide administrative support to the
regional director
Maintain correspondence, documentation
files, including financial reports, relating to regional office projects and
programs.
Organize and prioritize large volumes of
information, e-mails, faxes, and incoming and outgoing mail.
Provide administrative support for general
staff as circumstances may require.
Schedule and organize activities such as
meetings and events/programs including sending invitations, orderin! g food,
keeping track of respondents, follow up, and manage logistics.
Handle administrative responsibilities
such as typing, designing, and layout of general correspondences, annual
reports, charts, and mailings.
Prepare monthly accounting information for
the bookkeeper and financial reports for director.
Provide administrative support for board
and committee meetings.
Provide administrative support for programs, events and other initiatives,
including event registration.
Assist in managing logistics for events.
Manage all facility/office related issues.
Maintain relationships with vendors
Step in as needed to advance office goals
Manage FundEZ and other related financial software
Enter data as needed
Secondary Responsibilities
Back-up for Data
Manager â€" support maintenance of lists and the generations of reports on
Raiser’s Edge
Fundraising â€"
participate in fundraising support includin! g check processing and event support
as needed.
Qualifications
Bachelor
degree preferred
Excellent written and
verbal communication skills
Excellent interpersonal
skills, tact and diplomacy
Excellent computer
skills, including proficiency in MS Word, MS Excel, MS Outlook, MS PowerPoint,
and capacity to learn new programs such as Raiser’s Edge and FundEZ.
Well-developed
organizational and time management skills
Dependable and
appreciative of the need to preserve confidentiality
Well-developed customer
service orientation
Strong attention to
detail and follow-through
A self-starter, willing
to take the initiative
A team player as well as
able to work independently
Ability to work quickly
and effectively under pressure and juggle multiple tasks
Passion for the mission
of AJC
Pride and professiona! lism
in work accomplishments
A demonstrated commitment
to high ethical standard and values
Ability to work with
technical software (such as HR information systems, IT hardware and software,
Financial accounting software, etc.)
- .
If you were eligible to this job, please email us your resume, with salary requirements and a resume to American Jewish Committee.
If you interested on this job just click on the Apply button, you will be redirected to the official website
This job starts available on: Thu, 29 Aug 2013 05:54:00 GMT
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